Vacancies
Vacancies > Job Vacancy Announcement Detail
Job Vacancy Announcement Detail
| Employer: | Chinese Bible Church Int'l Inc dba Eucon Int'l School |
| DBA: | Chinese Bible Church Int'l Inc dba Eucon Int'l School |
| Address: | kulales place, chalan pale arnold road, pob 500087 saipan, Northern Mariana Islands 96950 United States |
| Phone: | 670-234-3203 |
| Other Number: | 670-234-3207 |
| Contact Chinese Bible Church Int'l Inc dba Eucon Int'l School via email | |
| Job Vacancy Announcement | JVA |
| JVA Type: | New |
| Island | Saipan |
| FLSA Covered? | Yes, covered |
| DOD related? | No |
| PERM related? * | No |
| VEVRAA related? | No |
| Original Number of Openings: | 2 |
| Number of Openings Currently Available | 2 |
| Specific Worksite location: | Gualo Rai |
| Job Classification: | Office and Administrative Support Occupations |
| Job Title: | Administrative Assistant |
| Announcement Number: | 19-01-64897 |
| Job Classification: | Office and Administrative Support Occupations |
| Opening Date: | 1/9/2019 |
| Closing Date: | 1/24/2019 |
| Salary Range: | $7.25 to $7.55 / Hourly |
| Job Title: | Administrative Assistant |
| Job Duties: | Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports administrators, teachers, and staff through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department. Responsibilities: • Answer and direct phone calls • Organize and schedule meetings and appointments • Maintain contact lists • Produce and distribute correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Order office supplies • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Provide information by answering questions and requests • Research and creates presentations • Generate reports • Handle multiple projects • Prepare and monitor invoices • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies • Contribute to team effort by accomplishing related results as needed • Carry out administrative duties such as filing, typing, copying, binding, scanning etc. • Organize travel arrangements for senior administrators • Write letters and emails on behalf of other office staff • Book conference calls, rooms, taxis, couriers, hotels etc. • Cover the reception desk or the business office when required • Substitute classes when required • Maintain computer and manual filing systems • Handle sensitive information in a confidential manner • Take accurate minutes of meetings • Coordinate office procedures • Reply to email, telephone or face to face enquiries • Develop and update administrative systems to make them more efficient • Resolve administrative problems • Receive, sort and distribute the mail • Answer telephone calls and pass them on • Manage staff appointments • Oversee and supervise the work of junior staff • Maintain up-to-date employee holiday records • Coordinate repairs to office equipment • Greet and assist visitors to the office • Photocopy and print out documents on behalf of other colleagues |
| High School Diploma Required? | Undetermined |
| Qualification Requirements: | • Proven admin or assistant experience • Knowledge of office management systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Proficient in MS Office • At least 2 years of experience in the field or in a related area • Bachelor’s degree required • Dependable, honest, team-worker, willing to learn new knowledge, and will comply and abide by the rules and regulations of the company |
| Full or Part Time: | Full Time |
| Hours per Week: | 40 |
| Hours per Day: | 8 |
| Payment Frequency: | bi-weekly |
| Overtime Available: | Yes |
| Overtime Rate: | $10.875 - $11.325 |
| Rate x 1.5 per hour Exempted: | No |
| Specify All Payroll Deductions: | as specified by law |
| Required tools, supplies and Equipment to be provided: | as necessary |
| Anticipated starting date of employment: | 10/1/2018 |
| Anticipated closing date of employment: | 9/30/2019 |
| Housing Provided: | No |
| Food Provided: | No |
| Transportation required: | No |
| If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: | 0 |
| Fringe Benefits: | free tuition fee for up to 2 kids at Eucon International School |
| Comments: | only eligible applicants will be interviewed |