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Vacancies > Job Vacancy Announcement Detail
Job Vacancy Announcement Detail
| Employer: | Calvary International Mission |
| DBA: | Calvary International Mission |
| Address: | Kulales St. Pl Gualo Rai Village Saipan, Northern Mariana Islands 96950 United States |
| Phone: | 670-989-8570 |
| Other Number: | 670-989-8488 |
| Contact Calvary International Mission via email | |
| Job Vacancy Announcement | JVA |
| JVA Type: | Renewal |
| Island | Saipan |
| FLSA Covered? | No, not covered |
| DOD related? | No |
| PERM related? * | No |
| VEVRAA related? | No |
| Original Number of Openings: | 1 |
| Number of Openings Currently Available | 1 |
| Specific Worksite location: | Agape Christian School |
| Job Classification: | Office and Administrative Support Occupations |
| Job Title: | Receptionist and Information Clerk |
| Announcement Number: | 19-09-79933 |
| Job Classification: | Office and Administrative Support Occupations |
| Opening Date: | 9/8/2019 |
| Closing Date: | 9/29/2019 |
| Salary Range: | $8.32 to $8.35 / Hourly |
| Job Title: | Receptionist and Information Clerk |
| Job Duties: | Office Receptionist/Clerk The Office Receptionist/Clerk shall: 1. Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school. 2. Perform clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal. Distribute mail and handle correspondence of the office, responding to routine requests for information, and proofing letters and responses. 4. Type, reproduce and distribute notices to staff, students and parents. 5. Ensure that all communications from the office meet proper written and oral English standards. 6. As a receptionist, greet visitors, answer telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. 7. Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools. 8. Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data, as required. 9. Maintain a current school calendar of events and use of facilities. 10. Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files. 11. Arrange appointments and maintain a schedule for the Principal or designee and assigned staff in the absence of Office Manager or Secretary. 12. Make announcements and operate the school intercom systems. 13. Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products. 14. Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal’s or designee’s responsibilities. Complete all required monthly and year-end reports in a timely fashion. 15. Order and maintain office supplies. 16. Maintain inventories of books, materials, and equipment of the school. 17. Create and maintain a clean, attractive, orderly, safe, and efficient office environment. 18. Recommend to the Principal or designee improvements needed in office procedures or operations. 19. Communicate to the Principal or designee any unusual situations. Advise immediately of any evidence of substance abuse, child abuse, child neglect, severe medical conditions, potential suicide, or individuals appearing to be under the influence of alcohol, or controlled substances. 20. Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed. 21. Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies. 22. Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities. 23. Attend required staff meetings. 24. Keep informed about school and district activities, requirements of the law and code, Board policy and regulations, and other information necessary for the functioning of the office. 25. Continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs. 26. Display ethical and professional behavior in working with everyone who communicates or is associated with the office. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, accepting responsibility, and an effective work ethic. 27. Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines. 28. Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law or regulation. |
| High School Diploma Required? | Undetermined |
| Qualification Requirements: | QUALIFICATIONS: The School Receptionist/Clerk shall: 1. Have earned at least a junior-high or high school diploma or equivalent. Other relevant certifications a plus. 2. Have a minimum of one year of successful experience in a related reception or office position. 3. Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications. 4. Be proficient in the use of Microsoft Office or an equivalent computer program. 5. Demonstrate the ability to communicate effectively in English and Mandarin, both orally and in writing, using proper grammar and vocabulary without the use of any electronic devices or gadgets. 6. Demonstrate appropriate telephone etiquette, with proper voice inflection. 7. Have excellent integrity and demonstrate good moral character and initiative. 8. Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations. 9. Ability to speak Cantonese a plus 10. Ability to work on weekends and holidays when required. 11. Ability to work under high pressure. |
| Full or Part Time: | Full Time |
| Hours per Week: | 40 |
| Hours per Day: | 8 |
| Payment Frequency: | bi-weekly |
| Overtime Available: | Yes |
| Overtime Rate: | $12.48 - $12.48 |
| Rate x 1.5 per hour Exempted: | No |
| Specify All Payroll Deductions: | Social Security Tax and CNMI Tax |
| Required tools, supplies and Equipment to be provided: | N/A |
| Anticipated starting date of employment: | 9/8/2019 |
| Anticipated closing date of employment: | 9/28/2019 |
| Housing Provided: | No |
| Food Provided: | No |
| Transportation required: | No |
| If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: | N/A |
| Fringe Benefits: | Paid sick leave End of year performance bonus 401K |
| Comments: |