Vacancies
Vacancies > Job Vacancy Announcement Detail
Job Vacancy Announcement Detail
| Employer: | Northern Marianas College |
| DBA: | Northern Marianas College |
| Address: | P.O. Box 501250 Saipan, Northern Mariana Islands 96950 United States |
| Phone: | 670-234-5498 |
| Other Number: | 670-237-6857 |
| Contact Northern Marianas College via email | |
| Job Vacancy Announcement | JVA |
| JVA Type: | Replacement |
| Island | Saipan |
| FLSA Covered? | Yes, covered |
| DOD related? | Not Indicated |
| PERM related? * | No |
| VEVRAA related? | Not Indicated |
| Original Number of Openings: | 1 |
| Number of Openings Currently Available | 1 |
| Specific Worksite location: | Northern Marianas College |
| Job Classification: | Office and Administrative Support Occupations |
| Job Title: | Administrative Assistant III |
| Announcement Number: | 14-10-29267 |
| Job Classification: | Office and Administrative Support Occupations |
| Opening Date: | 10/10/2014 |
| Closing Date: | 10/27/2014 |
| Salary Range: | $23194.27 to $24006.07 / Annually |
| Job Title: | Administrative Assistant III |
| Job Duties: | Nature of the Position: Under the direct supervision of the Administrative Director of Information Technology, the incumbent will provide administrative support for the Information Technology Department. Duties and Responsibilities: • Participates in program review and outcomes assessment (PROA) activities. • Provides high-quality customer service. • Assist the Administrative Director by coordinating office services with other sectors of the College; • Prepares miscellaneous correspondence, forms, reports, and other documents as required and requested by the Administrative Director; • Serves on various department committees; prepares agendas, takes and compose minutes; • Makes copies of and assembles department correspondence and other printed matter for distribution or processing; • Maintains office files and department documents; • Confers with the Administrative Director and department personnel on appointments, meetings, special events, and other scheduled activities, and provides necessary assistance; • Responds to routine moderately complex questions concerning IT or College policies, processes, or procedures; • Scheduling of meetings and appointments for the department and maintains the department calendar; • Creates databases, spreadsheets, etc. using a variety of software packages and web applications (including MS Word, and Excel) for word processing, record keeping, and tracking of information; • Audits and edits all purchase orders, check requests, and other financial documents for the department; • Monitors and maintains the department budget, records and tracks all department expenditures against the department budget, and advises or recommends to the Administrative Director and departmental personnel of budget projections and revisions; • Serves as interdepartmental liaison to plan and facilitate support activities of the IT Department; • Maintains all inventory documentation for the department; • Completes, calculates, finalizes, and submits department travel authorizations; • Coordinates, prepares and submits personnel documents to the appropriate College departments/divisions for payroll or human resource processing; • Assists coordinating, training, and supervising student workers assigned to the division; • Purchases office supplies and other budgeted materials for the Administrative Director and department personnel; • Participates in available staff professional development activities; • Participates in divisional and/or institutional committee work and other college-wide activities; • Shows commitment to work in an environment committed to Total Quality Improvement (TQI); • Maintains a good working relationship with division personnel and other College employees; • Adheres to College policies and procedures; • Performs other duties as requested and assigned. |
| High School Diploma Required? | Undetermined |
| Qualification Requirements: | Minimum Qualifications: Associate’s degree from a U.S. Department of Education recognized and accredited institution plus two (2) years of secretarial/office management experience. Required Skills, Abilities, and Knowledge • Must have strong computer background including, but not limited to, word processing, spreadsheets, and database, preferably Word, Excel, PowerPoint, and Access software applications. • Able to communicate effectively with students, staff, faculties, and other college stakeholders. • Demonstrate strong organizational skills and a high attention to detail. • Capable of handling multiple tasks while maintaining composure under stressful conditions. • Completes tasks accurately and timely. • Takes initiative and works both independently and cooperatively. • Must be able to present information in clear and professional manner • Contributes and promotes a positive and professional working environment and relationship with the college community and promotes a positive representation of the Information Technology Office and NMC. |
| Full or Part Time: | Full Time |
| Hours per Week: | 40 |
| Hours per Day: | 8 |
| Payment Frequency: | Bi-Weekly |
| Overtime Available: | No |
| Overtime Rate: | $1.5 - $1.5 |
| Rate x 1.5 per hour Exempted: | No |
| Specify All Payroll Deductions: | |
| Required tools, supplies and Equipment to be provided: | |
| Anticipated starting date of employment: | Not Indicated |
| Anticipated closing date of employment: | Not Indicated |
| Housing Provided: | No |
| Food Provided: | No |
| Transportation required: | No |
| If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: | |
| Fringe Benefits: | |
| Comments: | How to Apply: Employment application forms are available at the Human Resources Office of the College and a pdf. file can be downloaded from our website: http://www.marianas.edu using Adobe Acrobat. Please submit the following documents to the HR Office: Complete Employment Application Form, Authorization for Release of Prior Employment Information/Consent to Background Check, Copies of all required/preferred degree/diplomas, and Copies of transcripts of all required/preferred degrees/diplomas (except high school). Optional: Cover Letter and Resume (Does not substitute for content that should be on the Employment Application). All post-secondary education degrees must be from a U.S. Department of Education recognized and accredited institution. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification (I-9) document form upon hire. NOTICE: NMC perpetually solicits applications for part-time/adjunct faculty in all teaching disciplines. Qualified individuals interested in teaching (online or on-site) are encouraged to apply. All applicants must include transcripts from all post-secondary educational institutions attended, together with a resume and a completed and signed application for consideration. |