Vacancies > Job Vacancy Announcement Detail

Job Vacancy Announcement Detail

Employer: Ambyth Shipping Micronesia, Inc.
DBA: Ambyth Shipping Micronesia, Inc.
Address: P.O. Box 503681
Saipan, Northern Mariana Islands
96950 United States
Phone: 670-322-0970
Contact Ambyth Shipping Micronesia, Inc. via email

Job Vacancy Announcement JVA
JVA Type: New
Island Saipan
FLSA Covered? Yes, covered
DOD related? No
PERM related? * No
VEVRAA related? No
Original Number of Openings: 1
Number of Openings Currently Available 1
Specific Worksite location: Saipan
Job Classification: Office and Administrative Support Occupations
Job Title: Administrative Assistant
Announcement Number: 20-11-88190
Job Classification: Office and Administrative Support Occupations
Opening Date: 11/19/2020
Closing Date: 12/10/2020
Salary Range: $8 to $9 / Hourly
Job Title: Administrative Assistant
Job Duties: 1. SUMARRY Under the direct supervision of the Manager, Ship Agency - CNMI the Administrative Assistant provides corporate office administrative and clerical assistance by performing the following duties. 2. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to the following. Other duties may be assigned: 2.1 Maintains excellent communications with ship Principals, Deck and Engineering officers. Ensures customer requests and requirements are met in a timely and cost-effective manner. 2.2 Arrange hotel bookings and reservations for vessel crew, Ambyth personnel and customers as necessary. 2.3 Coordinate with medical or dental facility, request by the vessel for medical, dental or emergency assistance. 2.4 Prepare and distribute daily and weekly vessel logs. 2.5 Operates a multi-line telephone; Takes messages, gives information to callers; Screens and routes calls to appropriate destination. 2.6 Greets the public, staff and others in a professional, courteous manner; Ascertains nature of business and directs visitors or callers to appropriate department or person. 2.7 Handle, sort and distributes incoming and outgoing company and vessel mails and packages. 2.8 Arranges all travel requests with respective travel companies, airlines and Schedules appointments. 2.9 Communicates with Master and Principals to ensure all travel arrangements are in order. 2.10 Arrange and schedule transport for various types of transportation needs required. 2.11 Maintains various logs, spreadsheets and manuals. 2.12 Routes all incoming and outgoing faxes messages to respective persons or divisions. 2.13 Procures supplies, office cleaning supplies and materials, parts as needed. In accordance with purchasing procedures. 2.14 Operates office equipment including PC, adding machine, copy machine, printer and other machines. 2.15 Maintain office files and records in accordance with internal procedures. Responsible for the maintenance of the Agency department central filing system. 2.16 Perform a variety of general office support functions including typing, record keeping, proofreading, and forms and report generation. 2.17 Perform special projects, studies and collect and compile statistical and financial data for special reports, as directed. 2.18 Perform a full range of customer service duties related to area of assignment; provide information to customers/principals requiring the use of judgment and the interpretation of policies, rules, and procedures. 2.19 Interprets and communicates operating policies. 2.20 Assists management and division supervisors with research, written responses to inquiries concerning company business activities and related operational matters. 2.21 Monitor Process Key Performance Indicators of Agency division. 2.22 Assist with external provider evaluation. Maintain and update the Approved External Provider List File. Performs other related duties.
High School Diploma Required? Yes
Qualification Requirements: High School graduate required with two-years related experience. Associates Degree Preferred. Two years related experience. a) Must be able to operate a PC, MS Excel, MS Word, MS Windows, MS power point. b) Operate a multi-line telephone, telex, fax and other office equipment. c) Correct English usage, spelling, grammar and punctuation. d) Knowledge of common office practices and procedures; typing speed of not less than 30WPM from clear copy. e) Understanding and carrying out verbal and written instructions. f) Maintaining working relations with staff and public. g) Recognizing and maintaining strict confidentiality of work material. h) Working independently in the absence of supervision. i) Ability to interact effectively with a wide range of people. j) Ability and willingness to work any shift (including overtime) during a 24 hour period on weekends and holidays.
Full or Part Time: Full Time
Hours per Week: 40
Hours per Day: 8
Payment Frequency: Bi-weekly
Overtime Available: No
Overtime Rate: $0 - $0
Rate x 1.5 per hour Exempted: No
Specify All Payroll Deductions: CNMI and Federal Taxes
Required tools, supplies and Equipment to be provided: None
Anticipated starting date of employment: 12/14/2020
Anticipated closing date of employment: 12/13/2021
Housing Provided: No
Food Provided: No
Transportation required: No
If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: 0
Fringe Benefits: Medical and Dental Insurance, Paid Company observed holidays, paid vacation and sick leave, Company uniform.
Comments: Interested and eligible applicants can apply in person at Ambyth Shipping Micronesia, Inc. Pacific Trading Bldg., Pale Arnold Road, Saipan. Office hours from Monday to Friday, 8:00 AM to 5:00 PM, Telephone Nos. (670) 322 -0970/0971, send application along with resume to Applications and resume' must be received no later than the closing date shown above. Only short listed candidates will be called for interview. Ambyth Shipping Micronesia, Inc. has a "Zero Tolerance" Substance Abuse Workplace Policy in effect and requires the successful candidate to submit to a pre-employment Drug Test. Ambyth is an Equal Opportunity Employer.