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Job Vacancy Announcement Detail
| Employer: | Pacific Oriental Inc |
| DBA: | Pacific Oriental Inc |
| Address: | P.O Box 504930 Saipan, Northern Mariana Islands 96950 Northern Mariana Islands |
| Phone: | 670-288-0360 |
| Other Number: | 670-288-0363 |
| Contact Pacific Oriental Inc via email | |
| Job Vacancy Announcement | JVA |
| JVA Type: | Renewal |
| Island | Saipan |
| FLSA Covered? | Yes, covered |
| DOD related? | No |
| PERM related? * | No |
| VEVRAA related? | No |
| Original Number of Openings: | 1 |
| Number of Openings Currently Available | 1 |
| Specific Worksite location: | International Terminal Lp, Airport, Saipan |
| Job Classification: | Office and Administrative Support Occupations |
| Job Title: | Executive Secretary |
| Announcement Number: | 21-05-90692 |
| Job Classification: | Office and Administrative Support Occupations |
| Opening Date: | 5/12/2021 |
| Closing Date: | 6/2/2021 |
| Salary Range: | $2678 to $2678 / Monthly |
| Job Title: | Executive Secretary |
| Job Duties: | Manage and maintain executives' schedules. Make travel arrangements for executives. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database or presentation software. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Answers phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Greet visitors and determine whether they should be given access to specific individuals. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. File and retrieve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Provide clerical support to other departments. Attend meetings to record minutes. Process payroll information. Interpret administrative and operating policies and procedures for employees. Set up and oversee administrative policies and procedures for offices or organizations. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Compile, transcribe and distribute minutes of meetings. Train other clerical staff and arrange for employee training by scheduling training or organizing training material. Review operating practices, and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. |
| High School Diploma Required? | Yes |
| Qualification Requirements: | Education: Associate's Degree. Work Experience: two-year work experience as an Executive Assistant and Administrative Assistant. Skilled in the use of various operating systems and project management software: Microsoft Internet Explorer, Microsoft Office, Microsoft Windows, Microsoft PowerPoint, Microsoft Excel, Microsoft Word. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Understanding ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization. |
| Full or Part Time: | Full Time |
| Hours per Week: | 40 |
| Hours per Day: | 8 |
| Payment Frequency: | Bi-weekly |
| Overtime Available: | No |
| Overtime Rate: | $ - $ |
| Rate x 1.5 per hour Exempted: | No |
| Specify All Payroll Deductions: | All CNMI and Federal Income Taxes, share in medical insurance and 401(k) retirement plan, if applicable. |
| Required tools, supplies and Equipment to be provided: | Employer-Provided Tools and Equipment: Workers will be provided, without charge or deposit charge, all tools, supplies, and equipment required to perform the duties assigned. |
| Anticipated starting date of employment: | 10/1/2021 |
| Anticipated closing date of employment: | 9/30/2022 |
| Housing Provided: | No |
| Food Provided: | No |
| Transportation required: | No |
| If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: | N/A |
| Fringe Benefits: | Paid leave, Holiday pay, and 401(k) retirement plan subject to company policy. Workers' Compensation provided. |
| Comments: | The job opportunity is a temporary, full-time position commencing on October 1, 2021 to September 30, 2022 THREE-FOURTHS GUARANTEE: Workers will be offered employment for a total number of work hours equal to at least three fourths of the workdays of the total period that begins with the first workday after the arrival of the worker at the place of employment or the advertised contractual first date of need, whichever is later, and ends on the expiration date specified in the work contract or in its extensions, if any. TRANSPORTATION AND SUBSISTENCE: If the worker completes 50 percent of the work contract period, the employer will provide, reimburse, or advance payment for the worker's transportation and subsistence from the place of recruitment to the place of work. Upon completion of the work contract or where the worker is dismissed earlier, the employer will provide or pay for the worker's reasonable costs of return transportation and subsistence back home or to the place the worker originally departed to work, except where the worker will not return due to subsequent employment with another employer or where the employer has appropriately reported a worker's voluntary abandonment of employment. The amount of transportation payment or reimbursement will be equal to the most economical and reasonable common carrier for the distances involved. Interested applicants may apply with POI Aviation via hand delivery, mail, email, facsimile. All employment applications and resume’ must be received no later than the closing date shown above. Prospective U.S. worker applicants are advised to apply for the job opportunity directly with the employer by: a) sending resume via mail to Ms. Aurelia Kretzers, Pacific Oriental Inc. with postal address P.O. Box 504930, Saipan MP 96950; or hand deliver at the Ground Floor, POI Bldg, International Terminal Lp, Saipan International Airport, Saipan, during regular office hours from 9am-12pm and from 1pm-5pm, Monday to Friday, with telephone number (670)288-0360. b) picking up an application form and submitting a filled-out document along with the resume via email at recruitment@poiaviation.com or in person at the employer's office located at the Ground Floor, POI Bldg, International Terminal Lp, Saipan International Airport, Saipan. Office Hours: Monday-Friday 9am-12pm and 1pm-5 pm. |